Job Title: Senior Event Planner (Remote)
Prompt is revolutionizing healthcare by delivering highly automated and modern B2B enterprise software to rehab therapy businesses, the teams within, and the patients they serve. We have established ourselves as the go-to platform in the space, are setting a new standard in healthcare technology, and rapidly growing our market share.
We are looking for a proactive and personable Event Coordinator to manage and elevate our presence at conferences, trade shows, and events across the U.S., as well as support the planning of company onsites for our remote team. Here is a link to our biggest event of the year. We host events ranging from large-scale gatherings like this to smaller team get-togethers and need your expertise to make each one a success. As the key point of contact between Prompt and event-hosting organizations, you’ll be responsible for building and maintaining strong relationships with event organizers, handling sponsorships, managing event logistics, and ensuring our team has everything they need to make an impact. This role is central to our brand's visibility and engagement, bringing organizational excellence and communication savvy to each event.
Responsibilities:
Primary Liaison: Serve as the main communication channel between Prompt and event-hosting organizations, ensuring all event needs and sponsorships are secured, and fostering positive, long-term relationships with key contacts.
Event Registration and Sponsorship: Lead the process of signing Prompt up for conferences and trade shows, coordinating sponsorship opportunities, and managing all pre-event communications with organizers.
Logistics Management: Oversee the logistics of shipping, organizing, and setting up equipment and marketing materials, ensuring every detail is accounted for and materials arrive on time.
Team Coordination: Provide clear communication and guidelines for Prompt staff attending events, detailing schedules, goals, setup instructions, and materials needed, to ensure a smooth, aligned experience for all involved.
Event Strategy and Planning: Collaborate with internal teams to strategize and plan event activations that align with our business objectives, including lead generation, engagement, and brand awareness.
On-site Support: Attend select events as the primary on-site Prompt representative, managing event setup, coordinating with on-site vendors, and ensuring everything runs smoothly.
Marketing and Promotion Support: Work with our growth and brand marketing teams to create compelling event promotions, highlight sponsorships, and maximize our presence before, during, and after events.
Vendor and Asset Management: Manage event inventories and vendor relationships, ensuring all assets, materials, and equipment are tracked, prepared, and transported as needed.
Onsite Planning for Remote Team Gatherings: Assist in planning and coordinating company onsites for our remote team, including workshops and team bonding events. This includes managing travel arrangements for employees flying in to attend onsite sessions in NJ, coordinating schedules, and organizing accommodations to create a seamless, enjoyable experience for attendees.
Requirements:
Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
Proven experience in event planning and management, with a focus on B2B events and relationship-building.
Strong communication skills, both verbal and written, to build positive connections with event organizers and coordinate effectively with internal teams.
Excellent organizational and project management abilities, with a detail-oriented approach to managing logistics, budgets, and timelines.
Experience in coordinating logistics for trade shows, conferences, or corporate events, including familiarity with shipping and setup best practices.
Proficiency with Figma is a plus.
Ability to travel to events across the U.S. and work on-site as needed.
Problem-solving mindset with a flexible, proactive approach to managing changing priorities and evolving event requirements.
What We Offer:
Competitive salaries
Remote/hybrid environment
Potential equity compensation for outstanding performance
Flexible PTO
Company-wide sponsored lunches
Company paid disability and life insurance benefits
Company paid family and medical leave
Medical, dental, and vision insurance benefits
Discounted pet insurance
FSA/DCA and commuter benefits
401k
Why work for Prompt?
BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades.
Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.
Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).
Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :)
Join us in our mission to revolutionize the outpatient rehab software landscape and drive meaningful impact for our customers and stakeholders.
Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Prompt Therapy Solutions, Inc is an E-Verify Employer.
