The Role
We are seeking a proactive and highly organised Executive Assistant (EA) to support our CEO based in our Barcelona hub. As the Executive Assistant you will join an existing team of EAs and PAs supporting our leadership team.
As our ideal candidate you will have exceptional communication skills, a knack for strategic initiative support, and the ability to seamlessly manage both administrative and complex project-related tasks.
What will you be doing?
Calendar, Travel and Logistics
- Manage travel arrangements for your Executive, including booking flights, hotels, meals, and transportation, and handle last-minute changes.
- Arrange logistics for internal, external and client meetings, including venue, catering, and post-meeting follow-up.
- Organise and prepare for monthly meetings and leadership team offsites, ensuring all logistical details are handled efficiently.
- Optimise and manage your executives calendar, ensuring strategic priorities remain at the forefront.
- Help prioritise tasks and projects, ensuring focus on high-impact activities.
- Create detailed itineraries with day-by-day schedules, encompassing all travel, meeting, and event details.
- Prepare for meetings by ensuring all necessary materials, documents, and briefing notes are ready in advance.
Administrative, Financial and Reporting support
- Manage all administration of expenses and invoices, purchase orders, reimbursements for your executive, its contractors and for team socials or other events.
- Maintain a database of high-level contacts, key dates/deadlines, and special events (i.e. annual conferences).
- Assist with planning and tracking key projects, ensuring progress is communicated to stakeholders
- Compile relevant reports, pulling data from various sources. Regularly update dashboards with key performance indicators (KPIs) and other metrics.
Communication and Correspondence
- Monitor, filter and manage your executives emails and incoming requests, prioritise urgent emails, draft responses, and manage follow-ups.
- Act as a communication bridge between your executive and internal teams.
- Identify and track networking opportunities, and assist in preparing for key conversations.
- Be available to handle urgent situations that might arise
What will you need to succeed?
- Proven experience as an Executive Assistant for Senior Leadership ideally C level Executives.
- Proven expertise in managing a high-demand calendar, effectively prioritising and balancing competing requests with strategic focus.
- Proactive and able to anticipate the needs of the Executive.
- Experience in a fast paced corporate environment preferably a high growth software or technology organisation.
- Exceptional organisational and time-management skills.
- Flexibility and adaptability to changing priorities and demands.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Proficiency in office software and tools (G Suite, Zoom, Slack) and some invoicing tools.
- Native level Spanish and Catalan plus Fluent English a must.
- Ability to travel between our European hubs (London, Birmingham, Edinburgh, Barcelona, Berlin) as needed (infrequent).
- TravelPerk doesn’t require academic studies for this position. We select based on experience and potential, not credentials.
What you’ll have in return:
💰 Competitive compensation, including equity in the company;
🌴 Generous vacation days so you can rest and recharge;
💊 Health perks such as private healthcare or gym allowance, depending on location;
🧩 "Flexible compensation plan" to help you diversify and increase the net salary;
🥳 Unforgettable TravelPerk events, including travel to one of our hubs;
💙 A mental health support tool for your well-being;
📈 Exponential growth opportunities;
🫶 VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice;
🌎 "Work from anywhere" in the world allowance of 20 working days per year;
📚 IRL English or Spanish Lessons are held in the Barcelona office;
👶 Parental leave: 12 to 16 weeks, based on location and eligibility factors.
How We Work & Values
Our Vision is for a world where TravelPerk is the platform for human connection in real life (IRL). We take an IRL-first approach to work, where our team works together in person 3 days a week. As such, this role requires you to be within commuting distance of our Barcelona hub. We fundamentally believe in meeting in real life to improve connectivity, productivity, and creativity, ultimately making us a great workplace.
At TravelPerk, we prioritise experience and potential over academic qualifications for this role. We believe that talent and ability aren't always reflected in formal credentials.
TravelPerk is a global company with a diverse customer base—, and we want to ensure that the people behind our product reflect that. We're an equal opportunity employer, meaning you're welcome at TravelPerk regardless of your appearance, where you're from, or anything else that makes you.
You can check about our values here and see our IRL approach in this video. We'll guide you through our culture and explain how it will underpin your success in this role.
Read more about our latest updates here.
We provide relocation assistance for certain roles. Please specify your need for this in your application, and we will evaluate the possibility on a case-by-case basis. English is our official office language, so we request that resumes be submitted in English for effective communication.
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